JOB RESPONSIBILITY
POSITION TITLE: Meeting Support Associate
CATEGORY: P
WORK TYPE: Full time
DEPARTMENT: Legal Department
REPORTS TO: General Legal Counsel
DURATION OF CONTRACT: 3 years
JOB AND OBLIGATIONS SUMMARY
The Turkic Investment Fund (TIF / Fund) aims to become a catalyst for socio-economic development and integration of the Turkic countries, and a flagship organization for the promotion of sustainability, intra-regional trade and connectivity via investments across various sectors with a focus on debt financing, equity investments, and other structured/hybrid financial instruments.
The Meeting Support Associate handles the record keeping of the resolutions, correspondence, and documentation of the governing bodies of the Fund, including the Board of Governors, the Board of Directors, the Executive Committee and the Management Committees. Moreover, the role will be responsible for performing legal duties assigned by the General Legal Counsel.
The position reports directly to the General Legal Counsel.
MAIN DUTIES AND RESPONSIBILITIES:
Meeting Support:
- Prepare and coordinate the meetings of the Board of Directors, the Board of Governors, and the Executive Committee under the supervision of the CLOO.
- Assist the CLOO with regards to secretariat services to the Boards of the Fund and the Executive Committee, including compiling agendas, materials, and reports.
- Acts the Secretariat for the Management Committees.
- Coordinate with internal teams and member country representatives to facilitate smooth information flow.
- Maintain accurate and organized records of resolutions, correspondence, meetings and decisions made by the Board of Governors, Board of Directors, the Executive Committee and the Management Committees.
- Coordinate with stakeholders to ensure proper communication of the outcomes, as well as follow-up of the pending actions.
- Ensure proper filing and archiving documents for easy retrieval and audit readiness.
Legal duties
- Advise on institutional governance, including legal matters related to the Fund’s Establishment Agreement, Host Country Agreement, Board procedures, and amendments to governing documents.
- Draft, review, and negotiate legal documentation, including financing agreements, procurement contracts, and employment agreements.
- Ensure all records and processes comply with organizational policies and governance requirements.
- Maintain oversight of legal documentation related to the Fund’s operations and governance and ensure proper records keeping.
EDUCATION AND PROFESSIONAL QUALIFICATIONS:
- Bachelor’s degree in Law.
EXPERIENCE:
- 3-5 years of relevant experience in meeting support, secretariat, legal and/or corporate governance roles, preferably within financial sector.
- Experience working with or advising multilateral development banks or international financial institutions would be an advantage.
SKILLS AND COMPETENCIES:
- Strong sense of integrity, ethics, and accountability in all actions.
- Commitment to creating impact through results-driven and strategic work.
- Demonstrates passion for excellence, continuous learning, and professional growth.
- High agility with the ability to adapt to change and drive innovative solutions.
- Excellent collaboration and communication skills, fostering teamwork and integration across cultures.
- Analytical and strategic thinking abilities to support effective decision-making.
- Proactive and solution-oriented mindset with a focus on achieving organizational goals.
- Proficiency in document management systems and Microsoft Office Suite.
- Familiarity with governance and compliance requirements.
- Excellent command of the English language. Knowledge of a second Turkic language other than native tongue will be considered an additional qualification.
